Fill your chairs and treatment rooms without the front desk chaos.
Vontra automates appointment booking, client follow-ups, membership renewals, and review collection — so your team focuses on delivering exceptional service.
Every call answered
24/7, even weekends
If you run a med spas & salons business, you know these problems.
You didn't start your business to chase paperwork and missed calls. But here you are.
Last-minute cancellations
Empty chairs and treatment rooms cost $200–$500 per slot. Cancellations happen daily.
Membership drop-off
Clients sign up for monthly memberships but cancel after 3 months. Nobody follows up.
Booking friction
Clients want to book at 10 PM. Your front desk closes at 6 PM. They book with someone else.
Inconsistent follow-ups
Post-treatment follow-ups and product recommendations happen sometimes, not systematically.
Review collection is manual
Your staff asks for reviews sometimes. It's inconsistent and uncomfortable.
No client lifetime tracking
You don't know which services drive the most repeat visits or which clients are at risk of churning.
We handle the busy work. You handle your craft.
No apps to learn. No software to figure out. We set it all up and it runs in the background.
24/7 Online Booking
Clients book treatments anytime from your website, Instagram, or Google listing. Waitlist fills cancellations automatically.
Smart Call Handling
AI receptionist answers calls, describes services, checks availability, and books appointments.
Membership Retention
Automated sequences engage members before they cancel — special offers, check-ins, and renewal reminders.
Post-Treatment Follow-Up
Automated texts check in after treatments, recommend products, and prompt rebooking.
Review Automation
After every appointment, clients get a review request. Build a premium reputation that attracts new clients.
Revenue Dashboard
Track revenue per service, client retention, membership health, and rebooking rates weekly.
What business owners like you are seeing
Fewer cancellations
Higher membership retention
Monthly revenue increase
Average Google rating
"We were losing $3,000 a month to cancellations alone. Vontra's waitlist feature fills 80% of cancelled slots automatically. Our membership retention went up 28% in two months."
Jessica L.
Owner, Glow Med Spa
Questions we hear a lot
Straight answers. No tech talk.
Can Vontra integrate with my booking software?
Yes. We integrate with Vagaro, Mindbody, Fresha, and Boulevard through Zapier. Appointments sync automatically.
How does the waitlist feature work?
When a client cancels, Vontra automatically texts the next person on the waitlist with the open slot. First to confirm gets it.
Can it handle different service types?
Yes. The AI knows your full service menu — from facials to injectables — and can describe treatments, pricing, and availability.
How do membership retention campaigns work?
Before a member's renewal date, Vontra sends personalized messages highlighting their benefits, offering exclusive perks, and making renewal easy.
Is the messaging HIPAA compliant?
For med spas handling medical procedures, our messaging follows HIPAA-compliant protocols. We never include PHI in automated messages.